Durable Medical Equipment Billing Services for DME Providers

VectorCare helps DME providers automate billing around durable medical equipment delivery, setup, documentation, invoicing, and payment reconciliation. Built for healthcare logistics teams, the platform connects DME workflows with hospital discharge orders, contracted rates, proof-of-setup, and payment collection so providers can reduce manual follow-up, accelerate collections, and keep billing tied to the operational reality of each order.

DME billing automation platform

Our Durable Medical Equipment Billing Services

Billing automation, payment collection, integrations, analytics, and documentation workflows built for DME providers.

Invoice Automation

Generate DME invoices from completed workflows, connected rate cards, payer rules, and delivery documentation so billing follows the actual order lifecycle.

Payment Collection

Collect payments through ACH, credit card, and secure payment links with email, SMS, and in-app reminders that support faster collection cycles.

Rate Reconciliation

Reconcile invoices against contracted rates, delivery completion, proof-of-setup, adjustments, and payer or facility-specific billing requirements.

System Integrations

Connect DME billing activity with EHRs, DME platforms, payer systems, and operational workflows using SMART on FHIR, APIs, and integration tools.

Revenue Analytics

Track revenue, AR aging, denial rates, payer mix, delivery performance, and re-delivery trends through configurable operational dashboards.

Proof Documentation

Use delivery completion, technician documentation, and proof-of-setup capture to support cleaner billing records and fewer manual follow-ups.

DME billing workflow dashboard

Our DME Billing Automation Process

Map Your Billing Workflow

VectorCare maps your current DME billing process, including order intake, payer rules, delivery documentation, contracted rates, patient-pay workflows, and system handoffs between operations, dispatch, and revenue teams.

Configure Rules and Templates

Connect Your Core Systems

Automate Invoicing and Collection

Track Revenue Performance

Trusted By Healthcare

Success Stories

See how healthcare logistics teams reduce manual work, improve visibility, and accelerate operational performance.

"Implementation of VectorCare was a smooth transition for our teams and the support we received from VectorCare as our Partner has been exceptional. Additionally, our staff love that VectorCare has made our Transportation Process more efficient, and their supervisors appreciate VectorCare's reporting capabilities."

Lisa

"VectorCare is easy to use and has excellent support. They are always eager to help, fix, or solve any issues. Great program! We love it!"

Tom Clowdus
The VectorCare Difference

Why Choose VectorCare?

VectorCare brings automation, interoperability, and logistics intelligence into DME billing operations.

Workflow Fit

VectorCare connects billing to real DME delivery, setup, and completion workflows.

Secure Platform

HIPAA-secure and SOC 2 Type II systems support sensitive healthcare billing operations.

Deep Integrations

Connect integrates with EHRs, DME platforms, billing systems, and payer workflows.

Clear Visibility

Insights dashboards reveal revenue, aging, denials, delivery performance, and workflow bottlenecks.

Meet the VectorCare Team

Healthcare logistics leaders building infrastructure for complex care coordination.

Portrait of David Emanuel, CEO and Founder of VectorCare

David Emanuel

CEO and Founder

David Emanuel is the CEO and Founder of VectorCare, a company he has led for over 14 years in the healthcare industry. He founded VectorCare after recognizing that patient logistics was being treated as a scheduling problem when it is actually an infrastructure problem. Under his leadership, VectorCare has grown to serve 2,500+ healthcare facilities and process millions of patient logistics transactions. He writes a weekly newsletter called 'The Dispatch,' sharing insights on how to move patients better - no sales pitches, just patterns, data, and questions worth your time. David's mission is to build infrastructure that supports the people doing the work of healthcare, believing that patient logistics is no longer a back-office function but foundational infrastructure.

Portrait of Trevor Thompson, VP of Strategy at VectorCare

Trevor Thompson

VP of Strategy

Trevor Thompson serves as Vice President of Strategy at VectorCare, where he brings over 20 years of specialized experience in air medical transport, ambulance operations, and healthcare and patient logistics. His deep industry knowledge makes him an invaluable asset in shaping the company's strategic direction and expanding its nationwide reach. Trevor plays a key role in building partnerships and developing solutions that address the complex challenges healthcare providers face in coordinating patient transport across multiple levels of care. His extensive operational background allows him to bridge the gap between frontline healthcare realities and the innovative technology VectorCare delivers. Trevor is dedicated to helping healthcare facilities reduce delays, improve outcomes, and streamline their patient logistics workflows.

Portrait of Craig Ruggels, Patient Logistics and Workflow Consultant at VectorCare

Craig Ruggels

Patient Logistics and Work Flow Consultant

Craig Ruggels is VectorCare's Patient Logistics and Workflow Consultant, with over 15 years of experience in the service provider industry. He specializes in decreasing time on task, improving attention to detail, and educating clients about their workflow options to maximize efficiency. Craig has worked with some of California's most reputable healthcare organizations, including Kaiser Permanente, Sutter Health, and Dignity Health, giving him deep insight into the operational challenges facing hospitals and transport providers alike. His hands-on approach ensures that each client receives tailored guidance to optimize their patient logistics processes using VectorCare's platform. Craig is passionate about empowering healthcare teams to work smarter, reduce administrative burdens, and ultimately deliver better care to patients.

Portrait of Paul Willard, Board Member at VectorCare

Paul Willard

Board Member

Paul Willard serves as a Board Member, bringing a wealth of expertise from a distinguished 14-year career as a senior product and marketing executive and CMO at leading technology, financial services, and health tech companies, including Coupons.com, Practice Fusion, Atlassian, and NextCard. He has also held partner roles at Storm Ventures and Subtraction Capital. Paul holds a Bachelor's degree in Aerospace Engineering from Iowa State University, a Master's degree in Manufacturing Systems Engineering from Stanford University, and a Future Med Certificate from Singularity University. His rare combination of engineering rigor, marketing acumen, and health tech experience provides VectorCare's board with strategic guidance as the company continues to scale its technology platform and expand into new markets.

Portrait of Lisa Maki, Board Member at VectorCare

Lisa Maki

Board Member

Lisa Maki is a Board Member at VectorCare and a seasoned serial entrepreneur currently managing strategic partnerships in Microsoft's Healthcare NEXT group. She co-founded PokitDok, a pioneering API platform for healthcare interoperability that was acquired by McKesson's Change Healthcare in 2018, and BeliefNetworks, a predictive analytics startup acquired by Benefitfocus in 2010. Her deep expertise in healthcare technology, interoperability, and entrepreneurship brings invaluable perspective to VectorCare's board as the company advances its integration capabilities, including its SMART on FHIR Epic EHR integration. Lisa holds a Bachelor of Arts in English from Stanford University and is a recognized thought leader in the intersection of technology and healthcare innovation.

Portrait of Ben Naftzger, Advisor at VectorCare

Ben Naftzger

Advisor and Managing Director of the Enterprise Fund

Ben Naftzger is an Advisor to VectorCare and the Managing Director of the Enterprise Fund. He spent 15 transformative years at Atlassian as the company's first business hire, heading Sales and Marketing channels and leading go-to-market and scaling operations that grew the company from $1 million to over $1 billion in revenue. His leadership spanned offices in Sydney, San Francisco, Amsterdam, and internationally, providing him with a uniquely global perspective on scaling high-growth technology businesses. Ben's proven track record of building and scaling enterprise-level operations makes him a vital strategic resource for VectorCare as it expands its footprint across the United States and internationally. His insights help guide the company's growth strategy and enterprise market development.

Portrait of Andrew Barnett, MD, Medical Advisory Board Member at VectorCare

Andrew Barnett, MD

Medical Advisory Board Member

Andrew Barnett, MD, serves on VectorCare's Medical Advisory Board, bringing a distinguished clinical and administrative background to the company's healthcare mission. Board-certified in both family and emergency medicine, he is a full-time faculty member and strategic consultant at Oregon Health & Science University (OHSU) in Portland. Dr. Barnett has served as a medical officer in the United States Air Force and as Medical Director for Legacy Health and GoHealth Urgent Care, gaining broad experience across military, emergency, and community healthcare settings. He also led critical COVID-19 initiatives in Portland, Oregon. His clinical expertise and systems-level perspective provide VectorCare with essential medical insight as the company develops technology solutions that directly impact patient outcomes and care coordination.

Portrait of Jack Lewin, MD, Medical Advisory Board Member at VectorCare

Jack Lewin, MD

Medical Advisory Board Member

Jack Lewin, MD, is a Medical Advisory Board Member at VectorCare and one of the most influential figures in American healthcare. He serves as Chairman of the National Coalition on Healthcare and previously held executive roles as President and CEO of the Cardiovascular Research Foundation and CEO of the American College of Cardiology. Dr. Lewin served as Hawaii's Director of Health from 1986 to 1994, overseeing 6,500 employees, 12 hospitals, and a billion-dollar budget. In 2011, he was named one of Modern Healthcare's 100 Most Influential People in Healthcare. He is also the founder of Lewin & Associates, a consulting firm specializing in launching health startups. His unmatched breadth of healthcare policy, clinical, and executive experience lends tremendous credibility and strategic depth to VectorCare's mission to transform patient logistics globally.

Frequently Asked Questions

How does VectorCare support DME billing services?

VectorCare Pay supports billing for DME deliveries by connecting invoice generation to completed logistics workflows. When an order is delivered and proof-of-setup is captured, billing can be triggered against the correct payer, facility, contract, or patient-pay scenario. This reduces manual handoffs between operations, delivery teams, and billing staff.

Can VectorCare integrate with existing DME billing software?

What payment methods are available for DME invoices?

How does VectorCare help reduce DME billing errors?

Does VectorCare support proof-of-delivery for DME billing?

Is VectorCare compliant for healthcare billing workflows?

How is DME billing automation priced?

How long does implementation usually take?

Still Have DME Billing Questions?

Get answers about billing automation, integrations, and DME workflows.

Certified & Trusted

Awards and Recognition

SOC 2 Type II compliance badge

SOC 2 Type II

Demonstrates controls for secure healthcare SaaS operations.

HIPAA-secure system badge

HIPAA-Secure System

Supports protected health information in logistics workflows.

Modern Healthcare recognition badge

Modern Healthcare Recognition

Healthcare leadership recognized by a national publication.

Modernize DME Billing Workflows

Share your DME billing workflow, integration needs, and order volume. VectorCare will help assess fit, automation opportunities, and expected ROI.

Contact Us Today

You can also send us a quick email at info@vectorcare.com.